1. Formal – The tone, style, and
language of the Notice should be formal and to the point. Remember to keep the
language simple.
2.
Factual – The content should be
factual i.e. it should contain only important facts and details in a concise
manner.
3.
Be Brief – State everything as
briefly as possible and stick to the word limit of 50 words.
4.
Start with creating three lines
of a box, the top line and the two lines on the sides. Do not put the bottom
line.
5.
Once the three lines are set-up,
mention the name and location of the school or organization or office on behalf
of which you are writing the Notice.
6.
Then, put the word ‘NOTICE’ below
that in Capital Letters.
7.
Give an appropriate heading to
it. The heading should be brief and should mention the main purpose clearly.
8.
Mention the date in the format
‘16th July 2016’.
9.
Start off with mentioning name of
your department/team/group followed by details of the target-group (people you
are targeting).
10. Mention
the purpose of the notice.
11. Provide
all the relevant details like date, venue, time, etc.
12. Mention
name and details of the person to be contacted for extra information. Usually,
it would be better to simply write, “Please contact the undersigned for more
details.”
13. At
the bottom, put your name, designation, and signature. Remember, you need to
put these details as mentioned in the question.
14. Close
the box by putting the bottom line.
Format 1 Mark
Content 2 Marks
Expression 1 Mark
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